Incoming and outgoing letters, numbered and traceable
The register every Arab company keeps and almost no foreign system supports: outgoing and incoming letters with sequential numbers, attachments, and a record of who did what to each one.
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Sequential numbering
Every letter gets its number in order, so the register reads the way an auditor expects.
Incoming and outgoing
Both directions in one register, with the counterpart, subject and date on each.
Attachments kept with the letter
The scan lives with the entry rather than in a folder someone has to find.
A trail, not a memory
Who registered it, who handled it and when — kept, not recalled.
The part global HR software leaves out
Ask an office manager in Riyadh, Doha or Cairo what they actually spend their week on, and correspondence will be in the answer. Letters to a ministry, to a bank, to a client; letters arriving that must be logged, assigned and answered. It is a core business process here, and almost every imported HR product treats it as though it does not exist — so it ends up in a paper ledger or an Excel sheet named after the year.
Remotly keeps the register inside the same system as the people, so a letter can point at the employee it concerns, and the audit trail is the product's, not a column someone types by hand.
What a register has to guarantee
A correspondence register is only worth keeping if it can be trusted a year later, in front of someone who was not there. That means numbers issued in order and never reused, a date that was recorded when the thing happened rather than when someone remembered it, and an attachment that is still attached.
Those are properties a spreadsheet cannot give you, because a spreadsheet lets anyone renumber a row, backdate a cell, or move a file out of the folder it was named after. Remotly issues the number, stamps the entry and keeps the attachment with it.
- Sequential numbering issued by the system, so gaps and duplicates cannot appear.
- Both directions in one register: outgoing to a ministry, bank or client, and incoming to be assigned and answered.
- Counterpart, subject, date and attachments on every entry.
- A record of who registered it and who handled it — kept by the system, not remembered by a person.
Common questions
Can we keep our existing numbering format?
Numbers are issued sequentially by the system so the register cannot develop gaps or duplicates, which is the property an audit depends on.
Is correspondence available on the free plan?
Correspondence is one of the apps a company installs. Start free and add it from the Apps page; see the pricing page for what each plan includes.